The new smart terminal Evotor 5 is the most compact of the Evotor terminals to date. The software and hardware complex will provide intelligent and flexibly customizable automation of any retail enterprise. The device is included by the Federal Tax Service in the register of cash register equipment that meets the requirements of 54-FZ.
According to representatives of the Evotor company, the new product is no different (in functionality) from its counterparts, with the exception of a set of ports for pairing with peripheral equipment. Based on this, we can assume that the same processor will be used - MediaTek MTK8321A, 1.3 GHz.
The Evotor 5 has two 5 megapixel cameras. Currently they are not active, but in the future software will be released to work with cameras, which will allow more efficient use of this cash register.
Availability of battery
Receipt width: 58
Print speed: 50
Turning on KKT Evotor 5
To start working, you need to turn on the cash register. The power button is on the side.
Press and hold the Power button for a few seconds.
When you first start the cash register, it checks for software updates. The process of downloading and installing the firmware may take approximately 30 minutes.
Installing a receipt tape
To install the receipt tape, you need to pry the cover from behind and pull it up.
The receipt tape is installed in such a way that it comes from under the roll.
After loading the device, select an employee (Administrator or Cashier).
Sale at free price
Click the "Sell" button.
In the next step, click the “Add product” button (if the product has not yet been added to the database).
Choose a payment method: cash or non-cash,
The cash receipt is printed and the Change Amount is displayed on the screen.
The first check that is printed in the morning is the Check for opening a shift.
Adding product names to the database and selling them from the product database
To enter a new product name into the database, we scan the barcode indicated on the product or manually enter the barcode data. After this, press the “Add Product” button.
The scanner is connected to this device via a USB connector. There is no need to perform any additional actions when connecting the scanner to the cash register; everything works right away and does not require additional software.
The next item is to select the type of product (Product, Service, Beer and weak alcohol, Strong alcohol).
If the device is connected to the Internet, then product data is automatically retrieved from the Evotor database. If Evotor 5 is not connected to the Internet, then the product name is entered manually.
This product has been added to the product database. After that, press the “To check” button,
indicate the amount that the buyer gave us or click the “No change” button. The check is broken.
Breaking through goods by bank transfer
If we want to sell by bank transfer, then when selling the goods we select the “Bank card” button. After the receipt has been punched, it will indicate that the goods were paid for electronically.
Punching of several goods in one receipt
The easiest and fastest way to scan several products is to use a scanner. If you don’t have a scanner, you can add products for sale that were previously entered into the database, as well as add products at a free price.
Return
In order to perform a refund operation to the client, you must select the “Refund” item in the main menu. In the list we find the desired product for which we need to make a return. Select the desired item again and get to the “Return by Product” menu. Press the "Return" button. After these steps, a receipt is printed indicating the refund amount.
Closing a shift
Press the Reports button, then click Cash Report and then click the Close Shift button and also click the Print Report button.This report will contain information about all operations performed on our shift.
If you do not deposit funds into the cash register when closing a shift, then when the buyer returns the goods in the morning, an error may occur that there are not enough funds in the cash register. To avoid this, you must indicate the amount that will be on your balance.
Previously, we had a regular cash register and paper reporting. The seller looked for the price of the goods in the catalogue, added it up on a calculator, then manually entered the amount at the checkout. I marked each item sold in a notebook, and at the end of the day I transferred these entries to a special form. At the end of the month, I gave the forms to the accountant so that he could enter them into 1C.
Now we have bought a new cash register, and we no longer need to enter anything by hand: the seller reads the barcode and the name of the product appears on the register. Then the seller indicates the quantity, and the cash register itself calculates the purchase amount. When the seller issues the check, all information about the purchase is sent to the accountant.
We work in a transparent manner, and it is convenient for us that the reports will be sent to the tax office themselves. Previously, you had to submit reports every month, now everything is done online.
In business, if you don’t count the numbers, it’s a failure: you don’t know what you bought, what you sold, and what’s left. Previously, we tried to do some kind of analytics, but it’s difficult manually. Now I can see at the cash register how many of these packages, these tapes, I have left. For example, before we didn’t know that the most popular tape was one centimeter wide. We saw this in the terminal and now we are buying more of it.
If you are selling ordinary goods, you can estimate by eye: for example, there are still chocolates left, but cookies are running out. But I don’t see how much beer was left - the kegs are opaque. A keg costs - how much is in it? I used to write everything down in a notebook, and then sit and put it together. This must be done every day: if you don’t add up two days, nothing will come together.
Now there is no such problem, the Evotor cash register counts the balances itself. I open the list of goods and see what’s left: “Czech” - 0, “Scream” - 15. The keg has 30 liters, so I’m wondering if it’s time to buy. And sometimes the seller calls and says: “A guy came and took away a Russian-imperial stout, there are only two types left, we need to buy more” - based on this we order.
I also really like the cash register function called a personal account - I log into it from my phone. I live in it, every five minutes I look in: “Sooooo, how much has been sold there?” While he was away, I kept wondering in my head how things were going. And now once - I looked.
I had a lot of online cash registers and was looking for the best one. First there was the hipster checkout on the iPad. Everything is fine, but no one says that to work with such a cash register you need 5 devices, each with its own socket. When you have a small point, this is important - there’s just nowhere to put it all.
This is where Evotor came to the rescue. Of all the cash registers, he was the first to already work under 54-FZ, and he only needs one socket. I received the cash register itself the very next day after ordering. The sellers immediately figured out how to use it, the guys are all experienced. The cash register has a touch interface, and you can upload a photo of the product. There were absolutely no problems. True, one day they managed to enter a sale for 0 rubles, and change for 100 rubles, and the cash register froze for an hour.
I use Evotor not only as an online cash register. I work for the simplified tax system, and now I do all management accounting on Evotor with the connected My Warehouse application. I immediately see the balances in the warehouse, quickly track sales and calculate the cost.
For Evotor cash registers, connecting a bank terminal is an integral part of their operation. The need to install these devices may arise for various trade entities: shops, supermarkets, pavilions, kiosks, online stores. In order to start accepting payments, a business owner must perform a number of actions: enter into an agreement with the bank, purchase a terminal for accepting cards and connect it to the cash register.
The principle of operation of a cash register with a connected bank terminal
- The buyer pays for the goods with a bank card.
- The intermediary bank blocks the required amount in his account. If there are not enough funds, the operation is interrupted.
- If there is the required amount in the account, a corresponding notification is sent to the cashier and money is withdrawn from the card.
- The intermediary bank transfers the received funds to the client's current account, while charging a commission. The terms of payment of money depend on the terms of the concluded agreement.
Drivers for terminals must be installed manually. Separate drivers are provided for each bank. To connect external pinpads, go to the “Settings” section and select the “Hardware” menu item. After this, you need to click the “Add bank terminal” button and select the desired driver.
Connecting Ingenico iPP320 and PAX D200 banking terminals
For Evotor cash desks, the Ingenico iPP320 terminal is connected according to the following algorithm:
- the device must be connected via a USB port;
- in the window that opens, select “Unknown device”;
- if the store owner has entered into an agreement with Sberbank and the terminal has the appropriate firmware, you can call up the service menu of this bank;
- the “Protocol” item opens a list of available exchange protocols;
- for all banks (except Sberbank) you should select the “ARCUS” protocol;
- After installation, you can make adjustments to the selected protocol.
For Evotor cash registers, connection to the PAX D200 banking terminal is performed in the following sequence:
- turn on the terminal and go to the settings menu;
- in the paragraph “Tech. Maintenance" enter the device password;
- in the “Settings Editor” item, enter the IP address and save it;
- in the same section, indicate the Wi-Fi network identifier;
- the access point is configured in the “Wireless networks” section;
- After completing the setup, you need to turn off the device and turn it on again;
- download Evotor POS;
- in the “Settings” - “Equipment” item, select the desired terminal model, then specify information about it;
- After the Wi-Fi icon appears, perform a test sale to check the functionality of the terminal.
A standard POS terminal is connected to a cash register or computer. The equipment of the device is as follows: display, keyboard, receipt printer. The terminal sends information to the bank and receives data from it. The POS terminal is connected to the Evotor online cash register via an adapter; the device will need to be connected manually or it will be detected on its own.
To set up integration, you need to obtain a smart terminal token. A token is an alphanumeric code that is required to authorize requests in the Evotor cloud.
To do this, you need to go to your Evotor personal account and purchase the 1C-Evotor application (Fig. 1).
Then you need to select the application by double clicking.
After purchasing the application, you must add it to the list of applications in your Evotor personal account. This can be done by clicking the “Try” button (Fig. 2).
The application will be added to the “My Applications” tab in the user’s personal account. Next, you need to open the “Settings” page (Fig. 3). The page displays the application token, which will later be needed when setting up in the 1C: Retail configuration.
Step 2. Creating a new workplace and connecting equipment.
In the “1C: Retail” configuration, in the “Administration” section, you need to select the “Connected equipment” item. To work with smart terminals, the “Use connected equipment” checkbox must be checked.
To create an instance of equipment for exchange with Evotor, you must select the “Offline equipment” type and click the “Create” button (Fig. 4).
In the window that opens, you must fill in the following fields:
- Hardware driver – select the 1C:Evotor Offline driver;
- Workplace;
- Device serial number;
- Organization;
- Exchange rule. Using exchange rules, a filter is configured for the list of goods in the price list, which is uploaded to this terminal (Fig. 5).
Necessary:
- Click on it and paste the token copied earlier from your Evotor personal account.
- Select a store and terminal. The fields are filled in with values from the Evotor personal account (Fig. 6).
You need to create a new directory entry in the “RSI” section – “KKM cash desks”:
- the value of the “Workplace” field will be filled in automatically;
- select the cash register type “KKM Offline”;
- select the organization on whose behalf sales will be processed;
- select a store that has a cash register. It will be convenient if the names of the stores in the configuration match the names entered in your personal account on the Evotor website;
- in the “Connected equipment” field, select the entry created in the previous step (Fig. 7).
Step 3. Uploading information about products and prices to the terminal.
The list of items, balances and prices is being uploaded in the "Sales" section, in the window " Exchange with connected equipment."
You need to select a cash register and click the “Upload data” button (Fig. 8). If you need to first delete all goods previously loaded into the terminal, use the “Service commands” – “Clear price list” button. In this case, the price list will be uploaded to the Evotor cloud and will be available for downloading to the smart terminal.
On the smart terminal, you need to go to the “Maintenance” – “Exchange” menu and click “Upload to terminal”. Information about products and prices will be loaded into the device.
The cash register is ready for the first sale!
After completing the work, it is necessary to close the cash register shift and unload documents from the terminal. To do this, you need to press the buttons on the smart terminal in the following sequence: “Maintenance” – “Exchange” – “Unload”. The report will be uploaded to the Evotor cloud and will become available for download in 1C: Retail.
Step 4. Loading sales information into the configuration.
To download sales data, you must select the desired cash register from the list of connected offline cash registers and click the “Download data” button. This will open the initial data loading form (Fig. 9).
If the cash register has already been used without connecting to the 1C: Retail program, then it is possible to download the sales history. The Evotor cloud stores sales information for no more than 6 months. The system will automatically determine the available period, and the user can select the download period within the dates specified on the form. When you click on the “Load Data” button, the configuration will load sales information for the specified period.
In the future, when you click on the “Download data” button, a similar form will open in which the download period will be set automatically. Sales data will be downloaded from the last successful download.
If you need to restore sales data lost for some reason in 1C: Retail, you can use the service command for loading data for an arbitrary period. To do this, click on the “Service commands” button, then select the “Load data for the period” item (Fig. 10).
When choosing a loading period, be careful not to duplicate sales data!
The process of connecting the Evotor smart terminal is the same for all 1C programs that include a library of connected equipment. The list of programs can be found here.
The design of the Evotor online cash register is extremely simple and includes only the necessary elements that even an inexperienced user can understand.
The smart terminal consists of a printer part, a base and a tablet. At the base there is a power button and a USB port. To the left of the tablet there are slots for a memory card and a SIM card, on the right side of the case there are power and volume buttons.
At the top of the smart terminal there are status indicator lights that indicate power mode and system errors. The receipt tape compartment cover is located on the back of the device.
To connect peripherals (scanner, transport module for EGAIS and other devices), there are 5 USB ports located at the bottom of the base next to the connector for the power supply.
Preparing for work
The first thing you need to do when preparing the device for operation is to remove the cable casing, connect the power supply to the connector and to the 220V network, after which all cables are carefully laid in the recesses of the case and covered with the casing. Use USB ports to connect peripherals.
The receipt tape is placed in a special compartment on the back of the device, the end of the receipt tape is pulled out. The SIM card is installed in accordance with the picture on the terminal, i.e. cut corner forward.
To turn on Evotor, press the corresponding button at the base of the tablet and wait until the system boots. To work with WiFi, simply swipe down from the top of the screen, turn on WiFi in the menu that opens, select a network and, if necessary, enter a password.
Filling the product base
Creating a product database in the Evotor system and adding new items can be done in different ways - both manually and by scanning a barcode. To do this, use the sections “Products” and then – “List of Products”.
To fill the product database manually:
- You must enter "products"
- Login "product list"
- Click "add product"
- Choose "product" or "service"
- If a barcode scanner is enabled, scan it; if not, click “skip”
- Enter the product name
- Enter the required cost
- Click “save”
"Cloud" contains a large database with all names, prices and other characteristics. If there is no product in the database, the application offers to add it to the list (product type – “Regular”) and loads the name automatically using the barcode. Before saving the data, you can additionally enter other information, such as article number or units of measurement.
If a product does not have a barcode or is not found in the cloud, you must completely add the product to the list and save its name and other parameters manually.
Commodity accounting. Acceptance of goods
Goods acceptance is the basis of commodity accounting, and Evotor will make it intuitively simple.
After the product directory is filled out, you can accept them. To do this, you need to go to the sections “Commodity accounting”, “Acceptance and revaluation”, “Acceptance of goods”. For each selected product, the purchase price and accepted quantity are entered; information from the product database about current balances and the price assigned to the product will also be available on the screen. The formation of the acceptance list is confirmed with the “Ok” button.
To print a transaction report and price tag, you must first specify the basis for acceptance (for example, “Document 1”) and then “Perform acceptance” by clicking the appropriate button. You can check the balance data using the list of goods.
Commodity accounting. Inventory
Using the Evotor system, it is quite easy to carry out the inventory procedure of goods.
The procedure for actions performed in the sections “Commodity Accounting” and “Inventory” is very simple: first of all, a new inventory document must be created, this is done by clicking on the “+” icon.
Then the goods are added to the list with the obligatory indication of their actual quantity.
When all the names have been entered, the specified information is saved with the “Enter” button. The next moment, a system message will warn that the items missing from the list will be reset. To complete the inventory, all you have to do is agree (the “Yes” button), and a new document will appear in the journal.
Opening shift. Beating Evotor checks
The procedure for opening a shift on an Evotor is carried out automatically - at the first sale, and in earlier models it was done through the menu items “Cashier” and “Open Shift”.
Closing a shift. Receiving the Evotor shift closing report
To close a shift at the end of work, you need to enter “reports”, select “Cash reports”, press the “Print” button, print a shift report on current results, press the “Close shift” button and print a report on closing the shift.
Settings for automatically printing cash reports when opening and closing shifts are available in the “Settings” section, and then in the “Shift” section. Here you need to specify the reports that you want to print automatically.
Printing cash reports is also possible manually. To do this, you need to go to the menu section “Reports”, “Cash reports”, select the required document, after which the report will be printed.
Setting up printing information on a receipt
The layout of the cash receipt, which will be issued by the Evotor smart terminal, can be generated by the user independently.
To set up your own template, first of all, you will need to go to the “Settings”, “Directories” and “KKM Receipt Template” menu. First, select the text of the header, where you enter your own information - for example, “Bread Store”.
The allowed amount of header text is two lines of sixteen characters each. The information that will be displayed at the bottom of the receipt is configured and entered in the same way.
All entered text data is immediately displayed on the check template and shown on the tablet screen, making the creation and editing of the layout quick and error-free.
Working with discounts and loyalty cards
The basic functionality of the Evotor POS application includes the ability to calculate discounts on coupons and loyalty cards, which is carried out through the “Settings” menu in the “Directories” and “Discounts” subsections. The application allows you to set the maximum value of discounts, as well as fixed discounts for cards or coupons depending on their numbers. The discount value in a specific number range can be changed.
To sell goods using a loyalty card or discount coupon, you must enter the card number or coupon code manually or scan the card barcode. The discount will be calculated automatically, after which the sale will occur. The information on the receipt will contain the loyalty card number, as well as the amount of the discount.
Working with a bank terminal
The Evotor smart terminal allows you to quickly accept cashless payments. Before starting work, you must have a valid agreement with the bank and a terminal with banking firmware installed; the PIN pad is connected via a USB port.
In the Evotor POS settings, in the “Equipment” section, select “Payment terminal”. In the drop-down list you need to find the terminal model (for example, IPP320), determine the protocol of the device, Sberbank or other protocols depending on the terminal.
So that the client can pay for the goods with a bank card, during the sale the appropriate payment type is selected - “Card”. The payment terminal is activated, the customer inserts the card, enters the PIN code, after which the sale is completed and the receipt is sent for printing.
